Executive Assistant to CEO – (Silverstone F1 HQ)

This opportunity is ideal for a highly experienced individual looking to join an elite team at an exciting time. The role offers enormous potential for career development in a unique environment. The client is looking for a dedicated EA who is a team player and can show longevity in previous roles. A minimum of 10 years as an executive assistant within large-scale corporations is an essential requirement for all applicants.

Under your remit, you will manage the CEO’s extensive diary, inbox, travel operations and logistics. We are looking for a natural relationship-builder with skills to be a practical extension of the CEO as you liaise and troubleshoot within various departments, from corporate to engineering.

We are looking for a relaxed and capable professional who can cut through the noise and ensure the CEO is provided with clear and concise information. The CEO works in a straightforward style; therefore, a supporting EA who can reduce large amounts of information into a clear message would be well suited. This is a fast-paced role for an EA with corporate efficiency, a calm and capable approach to schedule changes, and the ability to maintain a full workload.

You will sit in on meetings, create meeting notes, chase post-meeting actions and drive follow-up accountability within the broader team. All applicants must have strong IT skills and be confident with Excel and PowerPoint. Selected applicants will complete a speed and accuracy test.

Due to the confidential nature of this search, we will disclose further details to shortlisted applicants.

Candidates must submit their resumes, supporting references, and a short cover letter outlining their suitability and available start date.

Responsibilities

• EA Responsibilities
• Diary and calendar management for the CEO
• Extensive inbox management
• Troubleshooting – providing proactive and astute eyes and ears within the organisation
• Working closely with the EA to the team owner  (you will share a workspace at HQ)
• Travel logistics, scheduling commercial travel, booking jets/helicopters
• Research, schedules and itineraries
• Accounts and expenses
• Creating board packs and preparing presentation packs as required
• Meet and greet of visitors and associates
• Accompanying the client to meetings if required
• Note-taking/meeting minutes
• Travel – not currently expected (however, ideal applicants will offer some flexibility as the position evolves)
• PA Responsibilities
• Personal bookings and appointments
• Research and travel planning
• Personal reminders (birthdays, events)
• Gift sourcing

Key requirements

• Extensive corporate EA experience within global corporations
• Experience working within a larger team and possessing excellent people skills
• Comfortable in an evolving and fast-paced environment
• Must have a naturally organised and detail-orientated approach
• A dedicated nature, able to show longevity in previous roles
• Excellent supporting references
• A background check (please get in touch with the agency for assistance)
• The ideal candidate will have supported clients at C-Suite level
• Due to the rural location of headquarters, all applicants must drive and have access to a vehicle
• This position requires in-office attendance Monday-Friday (WFH is not offered unless the client is travelling and a previous arrangement has been made)
• Non-disclosure agreement required of all shortlisted candidates